Privacy Statement SpeakUp®
Your Organisation has chosen to make the SpeakUp® communication tool developed by People Intouch B.V. (‘we’, ‘us’, ‘our’) available to you.
People Intouch B.V. is based in the Netherlands, in the European Union (EU), and we are therefore committed to the EU GDPR (General Data Protection Regulation), which is one of the most comprehensive personal data protection regulations in the world.
This Privacy Statement applies to you when you are using SpeakUp® to communicate with your Organisation.
Via SpeakUp®, you can leave a report and start a safe and secure conversation with your Organisation within the SpeakUp® environment.
Your privacy is important to us. We want you to feel safe while using SpeakUp® and would like to inform you of the following:
SpeakUp® is not intended to communicate sensitive personal data such as race, health data, political views, philosophical beliefs (religious or atheist etc.), sexual orientation or legal history. We ask you kindly to take this into account when using SpeakUp®.
If you are a minor, your Organisation will need to obtain the consent of your parents or guardians for you to use SpeakUp®, if legally required.
How it works
What happens to a report left via SpeakUp®?
When leaving a report via SpeakUp®, you can decide to share your identity with your Organisation or remain anonymous. If you share personal details in your report, these will be processed by your Organisation when handling your report.
Why is personal data processed when using SpeakUp®?
The processing of personal data via SpeakUp® is necessary:
- for the legitimate interest of your Organisation to have a safe system to detect misconduct that otherwise would not be detected
- for the establishment, exercise or defence of legal claims by your Organisation; and/or
- as required as part of a legal obligation applicable to your Organisation.
Which data is processed?
Certain data provided by you is automatically collected when using SpeakUp® and will not be shared with your Organisation. This data is processed to provide you with all functionalities of SpeakUp®, for authentication purposes, for notification purposes (if enabled; e.g. your email address), to establish a secure connection with your device and to prevent and detect security threats or other malicious activity. This information will never be used for any other purpose and will only be saved as long as necessary for the intended purpose, unless this period is extended due to an established act of malicious activity.
People Intouch has taken extensive measures to prevent the loss, misuse or alteration of your personal data. All data is encrypted when transmitted via SpeakUp® web and the SpeakUp® mobile app.
When visiting SpeakUp® web, session cookies are used to provide secure communication. This session cookie data will be deleted after two (2) hours. You can use your browser settings to delete, disable or block cookies.
People Intouch would like to keep you informed in the best way possible, and may amend and change this Privacy Statement from time to time.
What are your rights?
Last modified 12 July 2022